Every year Electoral Registration Officers are required by law to conduct an Annual Canvass of Electors.
Last year, the way we carry out the canvass changed. This means that the type of correspondence sent to properties and how you should respond will vary.
You will receive either a:
- CCA form - You only need to respond if there are any changes to be made.
- CCB form - You must respond to update the details for the address.
- Canvass form - You must respond to update the details for the address.
Each form of correspondence will explain what you need to do. Read it carefully and follow the instructions.
Canvass Email Communications
This year, any electors that we hold an email address for will receive an email communication. If you receive an email communication, you must respond. The email will direct you towards https://www.elecreg.co.uk/rct-e where you will be able to complete the online response.
The emails will be sent from: Gwasanaethau Etholiadol - RCT - Electoral Services - email@example.com. This is an official email account that we use for these communications.
What you need to do
When you receive correspondence from us, then you must respond appropriately and as quickly as possible. It is easier and quicker to respond online. When providing your response, remember to:
- Check that all the details are correct
- Add any missing names that should be on the electoral register. Remember, everyone who lives in Wales and is 14 or over can now register to vote, but you will not be able to vote in local council elections (before May 2022) or Senedd elections until you are 16. You will not be able to vote in UK Parliamentary or Police and Crime Commissioner (PCC) elections until you are 18
- Remove the names of people that are no longer residing at the address
- Confirm that everything is correct, even if there are no changes
What happens if you don’t respond when required to?
- Every property is legally required to check that the information on the correspondence is correct and let us know if there are any changes. If you do not, you may get a fine. This is to ensure that the revised electoral register is as complete and up to date as possible when it is published.
- If we do not receive a response from our correspondence, we will make every attempt to get a response from you. This may be by sending reminder forms by post or by email or by a visit from one of our canvassers to your property.
- If you don’t respond, we may remove your name from the electoral register. This means you will no longer be eligible to vote, and your credit score will be affected.