How we use your personal information for Community Development
The Council provides services for local communities and the people who live in them. Undertaking this work means that we must collect and use information about the people we provide services to and keep a record of those services. Because we collect and use personal information about individuals we must make sure that they know what we intend to do with their information and who it may be shared with.
We have summarised in this privacy notice some of the key ways in which we use your personal information for Community Development purposes. This information should be read in conjunction with the Council’s Corporate Privacy Notice.
1. Who we are, what we do.
The Community Development Team provides support to organisations involved in:
- Community Asset Transfers (the transfer of Council buildings, land and services) to the community.
- Community Support to residents
- Neighbourhood Networks where local people and partners who come together for the benefit of the wider community (including community hubs)
In order for to us to communicate with community groups and organisations, and to provide the best possible support, we need to collect and use personal information about the people who are engaged in any of the above activities.
2. What and whose personal information we hold?
We hold information about past and present organisations and community groups who have taken part in Community developments
The types of information we collect and use will typically include:
- Contact details, for organisations and community groups, including name, address, telephone numbers, web addresses, twitter/Facebook accounts, and email address.
- We also collect and hold information that is generated during the attendance in Neighbourhood Network meetings such as; members Organisation/Group developments, support provided; details of conversations; funding opportunities, ward and Cabinet Member details, and any events that happen that you tell us about
3. Where does the service get my information from?
We obtain this information directly from the person who is taking part in the Community development activity.
4. What we will do with your personal information?
We use this information to:
- Pass on enquiries to the supporting organisation/service area.
- Support the transfer of Council assets to community groups
- Provide advice, assistance and support, including financial support
- Arrange and administer activities for example Neighbourhood Network meetings
5. What is the legal basis for the use of this information?
Data Protection law says that we are allowed to use and share personal information only where we have a proper and lawful reason for doing so.
Our lawful basis for processing personal information to deliver the Community Developments is legitimate interest. This is because developments will offer many benefits to existing and newly formed community groups to undertake further activities that will make people in the community aware of their existence and allow the group opportunities to grow and expand.
6. Does the service share my personal information with any other organisation?
Yes, we will share your information with the community organisations we work with to support Community Developments and to demonstrate progress;
- Community Organisations
- Members of the Neighbourhood Networks across RCT.
- Internal Council services such as our Finance, Regeneration and Estates Departments, to ensure the right support and advice is received.
7. How long will my information be kept?
We will only keep your personal information for as long as we need it to administer the activity such as; Community Asset Transfer Legal requirements, or to process funding applications.
8. Your information, your rights
The General Data Protection Regulation (GDPR) outlines your rights, including the right to access the personal information the services hold about you.
Click here https://www.rctcbc.gov.uk for further information on your information rights and how to exercise them.
9. Contact us
If you have any concerns or would like to know more about how the service using your personal information please contact us in one of the following ways:
By email : Syd.email@example.com (Service Manager)
By telephone : 07471140722 or 01443 425751
In writing: Ty Elai, Dinas Isaf East, Williamstown, Tonypandy. CF40 1NY
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