How we use your personal information for Covid-19 Statutory Sick Pay Enhancement Scheme purposes
The Council provides services for local communities and the people who live in them. Undertaking this work means that we must collect and use information about the people we provide services to and keep a record of those services. Because we collect and use personal information about individuals we must make sure that they know what we intend to do with their information and who it may be shared with.
We have summarised in this privacy notice some of the key ways in which we use your personal information for Covid-19 Statutory Sick Pay Enhancement Scheme purposes. This information should be read in conjunction with the Council’s corporate privacy notice
1. Who we are, what we do.
As a result of the ongoing COVID19 pandemic, Welsh Government have announced a number of payment schemes to support people who have been affected and are required to isolate, as a result of either being positive with COVID19, or have been in close contact with someone who has.
One of the payment schemes available is the Statutory Sick Pay enhancement scheme which supports care workers who only get statutory sick pay (SSP) when absent or are not eligible for SSP.
It provides funding to allow employers to pay eligible workers, at full pay, if they can’t work due to COVID19.
The Councils Community & Childrens Services Accountancy team are administering these payments on behalf of Welsh Government and are working closely with all eligible employers to ensure that staff have access to the scheme.
2. What and whose personal information we hold?
We will hold information about you, as the employee of a care provider and who is entitled to this payment.
The types of information we hold and process will typically include:
- National Insurance number
- Employers name
- Dates of absence from work
- Reason for Absence
3. Where does the service get my information from?
We will receive your information from your employer, as they would have identified you as being entitled to the enhancement payment and have provided you with a declaration form that you have signed, authorising them to pass your information to the Council to process your claim.
4. What will we do with your personal information?
The Council are responsible for;
- Managing the operational delivery of the scheme on behalf of Welsh Government
- Contacting care providers, agencies and those employing Personal Assistants to make them aware of the scheme
- Issuing declaration forms to your Employer, for you sign to agree to your information being shared with us
- Gather and collate the claims from employers
- Check for duplicate claims (using national insurance number and sickness absence dates)
- Check claims to the SSP Enhancement Scheme against any claims made to the Welsh Governments Self Isolation Support Payment Scheme for the same period of absence.
- Pay claims to Employers
- Ensure appropriate measures are in place to minimise the risk of fraud or losses.
5. What is the legal basis for the use of this information?
The legal basis for processing your personal data under the General Data Protection Regulation (GDPR) is:
- Article 6 (1)(e) – Task carried out in the public interest of un the exercise of official authority vested in the controller
This is supported by the following;
Welsh Government COVID-19 statutory sick pay enhancement scheme guidance
6. Does the service share my personal information with any other organisation?
Yes, we will share your data with the following;
- Internal Council departments including but not limited to, departments administering the WG Self Isolation Payment Scheme and Covid 19 Test Trace & Protect Scheme
- Welsh Government
- External Government Agencies including but not limited, to Her Majesty’s Revenues & Customs (HMRC) and Department of Works & Pension (DWP)
7. How long will my information be kept?
Your information will be kept for up to 5 years
8. Your information, your rights
The General Data Protection Regulation (GDPR) gives you important rights, including the right to access the personal information the services hold about you.
Click here for further information on your information rights and how to exercise them.
9. Contact us
If you have any concerns or would like to know more about how the service using your personal information, please contact us in one of the following ways:
By email : SSPES@RCTCBC.GOV.UK
By telephone: 01443 425005
In writing: Community & Childrens Services Accountancy Team, Bronwydd House, Porth, Rhonnda CF39 9DL