This privacy notice is intended to provide information about how Rhondda Cynon Taf County Borough Council (referred to as ‘RCTCBC’, ‘Council’, ‘Local Authority’, ‘we’) will use (or ‘process’) personal data about individuals for the purpose of UK Shared Prosperity Fund (UKSPF) Grants for Businesses in RCT.
This notice should be read in conjunction with;
- The Council’s corporate privacy notice
The Data Controller
The Council is the data controller for the personal data processed for the purposes of Shared Prosperity Fund Grants for Businesses in RCT.
The Council is registered with the Information Commissioner’s Office (ICO) as a controller under reference Z4870100.
Queries relating to this privacy notice
If you have any questions or queries relating to this privacy notice please contact the Regeneration team:
By email : regeneration@rctcbc.gov.uk
By telephone : 01443 281124
In writing :
Prosperity and Development
Regeneration Team
Sardis House
Sardis Road
Pontypridd
CF37 1DU
Who we are what we do
The Regeneration Team provides support to businesses in RCT, we:
Process grant funding applications on behalf of UK Central Government, such as UK Government (UKG) Shared Prosperity Fund (SPF) for the purposes of business grants for:
- Property renovation – Building works to commercial properties
- Property maintenance – Small scale, Strategic Town Centre only scheme to improve appearance of external front elevation of commercial properties.
- Capital Equipment purchases, such as plant, machinery or IT equipment
Whose personal data we process
We may process personal data relating to the following individuals to manage Shared Prosperity Fund Grants for Businesses in RCT:
- Staff contact details from Trading Enterprises
The categories of personal data we process
Dependent on the nature of the business e.g. sole trader, we may process the following categories of personal data to manage Shared Prosperity Fund Grants for Businesses in RCT:
- Contact information – name, address, email, telephone number
- Bank details – sort code, account number
- Purpose for funding
Why we process the personal data
We process the personal data to manage UKSPF Grants for Businesses in RCT. This may include but is not limited to the following activities;
Process grant funding applications on behalf UK Central Government for the purposes of:
- Property renovation – Building works to commercial properties
- Property maintenance – Small scale, Strategic Town Centre only scheme to improve appearance of external front elevation of commercial properties.
- Capital Equipment purchases, such as plant, machinery or IT equipment
- Produce reports to demonstrate that the funding is being used in accordance with the terms of the funding to UK Central Government.
Our lawful basis for processing the personal data
Under the General Data Protection Regulation (GDPR), our lawful basis for processing the personal data to manage UKSPF Grants for Businesses in RCT is;
- Public Task - Article 6 (e) – processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
Who or where we get the personal data from
We may receive the personal data from the following categories of individuals or organisations;
Who we share personal data with
We may share the personal data with the following key organisations to manage UKSPF Grants for Businesses in RCT
When sharing the personal data, we only share the minimum amount necessary in relation to the purpose.
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Who
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Purpose
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Internal RCTCBC departments
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Council Tax – to verify residency, in the case of a business owner.
Business rates – to verify that the business is operating in RCT.
Debtors – to verify that the business does not have any existing debts.
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Welsh Government/UK Government
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Report outputs and outcome in line with funding terms and conditions.
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Data Processors
A data processor is a company or organisation that processes personal data on our behalf. Our data processors act only upon our instruction. They cannot do anything with the personal data unless we instruct them to do so. They will not share the personal data with any organisation apart from us or use it for their own purposes. They will hold it securely and retain it for the period we instruct.
The category of data processors we use for the purpose of managing Shared Prosperity Fund Grants for Businesses in RCT is;
How long we retain the personal data
We retain the personal data contained within Shared Prosperity Fund Grants for Businesses records for:
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Length of time
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Reason
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10 years from the date the grant claim was closed.
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Requirement as set out in the UKSPF funding agreement.
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3 years
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Incomplete applications
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3 years
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Unsuccessful applications
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In keeping with the General Data Protection Regulation storage limitation principle, records are periodically reviewed. Not all personal data is retained. Only personal data that is relevant to the record is retained for the entire retention period (applications, decisions, outcomes etc.). Information that has no long term or evidential value is routinely destroyed in the normal course of business.
Your data protection rights
The General Data Protection Regulation (GDPR) gives individuals important rights, including the right of access to the personal data that the Council holds about you.
Click here for further information on your information rights and how to exercise them.
Your right to make a data protection complaint to the Council
You have the right to complain to the Council if you believe we have not handled your personal data responsibly and in line with good practice.
You can do this by contacting the Regeneration team directly via one of the following communication methods. Most concerns can be resolved relatively quickly through a simple phone call or email;
Email : regeneration@rctcbc.gov.uk
Telephone : 01443 281124
In writing:
Prosperity and Development
Regeneration Team
Sardis House
Sardis Road
Pontypridd
CF37 1DU
Alternatively, you can raise a formal complaint via the Council’s Customer Feedback Scheme using the following link (Make a comment, compliment or complaint online) or you can contact the Council’s Data Protection Officer at Information.management@rctcbc.gov.uk.
Your right to make a data protection complaint to the ICO
You also have the right to complain to the ICO if you are unhappy with how we have used your data. However, we encourage you to contact us first and provide us with an opportunity to look into your concern and put things right.
The ICO can be contacted:
- Address: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
- Helpline number: 0303 123 1113
- Website: https://www.ico.org.uk