Privacy notice relating to the processing of personal data by Rhondda Cynon Taf County Borough Council for the purpose of Community Asset Transfers
Introduction
This privacy notice is intended to provide information about how Rhondda Cynon Taf County Borough Council (referred to as ‘RCTCBC’, ‘Council’, ‘Local Authority’, ‘we’) will use (or ‘process’) personal data about individuals for the purpose of Community Asset Transfers
This notice should be read in conjunction with;
The Data Controller
The Council is the data controller for the personal data processed for the purposes of Community7 Asset Transfers.
The Council is registered with the Information Commissioner’s Office (ICO) as a controller under reference Z4870100.
Queries relating to this privacy notice
If you have any questions or queries relating to this privacy notice please contact the community Asset Transfers team:
By email : Syd.b.dennis@rctcbc.gov.uk (Service Manager)
By telephone : 01443 425368
In writing : Ty Elai, Dinas Isaf East, Williamstown, Tonypandy, CF40 1NY
Who we are what we do
RCT Together – Community Development Team, facilitates the process for the transfer of Council Buildings and/or land to not for personal profit community organisations, such as but not limited to; social enterprises or Town and Community Councils.
The aims of Rhondda Cynon Taf County Borough Council’s Community Asset Transfers are to:
- encourage local communities and groups (new or existing) to become empowered and active citizens by managing local buildings or land parcels in their local area.
- develop capacity within communities and promote shared use of community buildings through a collaborative approach between public, private, voluntary and community sectors.
- safeguard buildings and services for community use and benefit.
Whose personal data we process
We may process personal data relating to the following individuals for Community Asset Transfers
- Community Groups / Organisations
- Members of Community Group / Organisations
The categories of personal data we process
We may process the following categories of personal data for Community Asset Transfers
- Name(s)
- Role within the Organisation/Group applying for the Community Asset Transfer
- Contact Details: Address; telephone number; email address
- Skills and Experience
- Language Preference
Why we process the personal data
We process the personal data for Community Asset Transfers, This may include but is not limited to the following activities;
- Identify good community-based proposals for sustainable use of public buildings, or land currently owned by the Council
- Consider the transfer of buildings or land management to your organisation/group
- To process an Expression of Interest, Business Plan or Funding Application.
- Contact you to provide information about the asset transfer or to discuss any future actions in relation to the asset transfer
- Process the freehold or leasehold transfer for a building, or land currently owned and managed by Rhondda Cynon Taf Council.
- Provide support to help sustain an existing Community Asset Transfer where the group, building or land parcel may be at risk.
- Publish successful Asset Transfers on the RCT Together webpage
We also process the personal data in order to report on the management and impact of the grants RCTCBC has received. This may include but is not limited to the following activities;
- Process the referral onto the chosen project
- Provide advice, support and guidance
- Produce and provide reports to the relevant Funding Office to demonstrate that the Project is being run correctly and in accordance with the terms of the funding.
- To evaluate externally grant funded projects in RCT in line with grant funding requirements.
Our lawful basis for processing the personal data
Under the General Data Protection Regulation (GDPR), our lawful basis for processing the personal data for Community Asset Transfrs is
- Public Task - Article 6 (e) – processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
Who or where we get the personal data from
We may receive the personal data from the following categories of individuals or organisations;
- Individuals who apply for a community asset transfer on behalf of an organisation
Who we share personal data with
We may share the personal data with the following key organisations for Community Asset Transfers
When sharing the personal data, we only share the minimum amount necessary in relation to the purpose.
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Who
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Purpose
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Internal Council Departments
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- The transfer of buildings or land management to your organisation/group
- Process the freehold or leasehold transfer for a building, or land currently owned and managed by Rhondda Cynon Taf Council
- To access funding
- To access specialised support (if required)
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Cabinet and Cabinet Members
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To seek approval of Community Asset Transfers
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Voluntary Sector Support Agencies
- Funders
- 3rd Party Community Group(s)
- Social Enterprises
- Town and Community Councils
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For working in collaboration on a Community Asset Transfer (when you have given us permission to do so)
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Data Processors
A data processor is a company or organisation that processes personal data on our behalf. Our data processors act only upon our instruction. They cannot do anything with the personal data unless we instruct them to do so. They will not share the personal data with any organisation apart from us or use it for their own purposes. They will hold it securely and retain it for the period we instruct.
The category of data processors we use is:
- IT System Suppliers etc
How long we retain the personal data
Your information will be held for as long as it is required under the Legal requirement to transfer a Council Asset, and in compliance with Council financial procedures
Your data protection rights
The General Data Protection Regulation (GDPR) gives individuals important rights, including the right of access to the personal data that the Council holds about you.
Click here for further information on your information rights and how to exercise them.
Your right to make a data protection complaint to the Council
You have the right to complain to the Council if you believe we have not handled your personal data responsibly and in line with good practice.
You can do this by contacting the Community Asset Transfer team directly via one of the following communication methods. Most concerns can be resolved relatively quickly through a simple phone call or email;
By email : Syd.b.dennis@rctcbc.gov.uk (Service Manager)
By telephone : 01443 425368
In writing : Ty Elai, Dinas Isaf East, Williamstown, Tonypandy, CF40 1NY
Alternatively, you can raise a formal complaint via the Council’s Customer Feedback Scheme using the following link (Make a comment, compliment or complaint online) or you can contact the Council’s Data Protection Officer at Information.management@rctcbc.gov.uk.
Your right to make a data protection complaint to the ICO
You also have the right to complain to the ICO if you are unhappy with how we have used your data. However, we encourage you to contact us first and provide us with an opportunity to look into your concern and put things right.
The ICO can be contacted:
- Address: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
- Helpline number: 0303 123 1113
- Website: https://www.ico.org.uk