Kickstart Privacy Notice

 

How we use your personal information for Kickstart programme purposes

The Council provides services for local communities and the people who live in them.  Undertaking this work means that we must collect and use information about the people we provide services to and keep a record of those services. Because we collect and use personal information about individuals, we must make sure that they know what we intend to do with their information and who it may be shared with. 

We have summarised in this privacy notice, some of the key ways in which we use your personal information for the Kickstart programme. This information should be read in conjunction with the Council’s corporate privacy notice and DWP’s privacy policy that can be found here.

The DWP are the commissioner for the Kickstart scheme and the Council as an approved ‘Gateway Body’ for the scheme has an obligation to collect information in line with the purposes of the aims and objectives of the Kickstart programme, to ensure we are able to effectively deliver the scheme.  Please refer to DWP’s Kickstart Grant Guidance for Gateways and Employers here.

1.    Who we are, what we do? 

The DWP Kickstart grant funding programme is a Central Government funded programme offering young people 16 to 24, who are claiming universal credit, a six-month paid job placement with local employers to improve skills and future employment opportunities.

As a Gateway Body, the Council will offer a wraparound service to employers who apply for the Kickstart funding through us.  This service is optional and will be agreed with the employer prior to applying for the grant funding.  If agreed, then we will provide a tailored programme of support and training, working with local employers to improve employability skills of the young people in the job placements.

Working with various training organisations we will also provide tailored and sector specific training if required.

2.    What and whose personal information we hold?

We hold information on employers who apply for the scheme and employees attending training that is organised by the Council on behalf of the employer as part of the wrap around support provision that has been agreed.

The types of information we hold and process on employers will typically include:

  • Information including emails, telephone numbers, bank details, relevant business information and contact addresses.

The types of information we hold and process on employees will typically include:

  • Contact details of young people in job placement, including name, address, contact number, email address, date of birth or age, National Insurance Number, and level of current qualifications.
  • Disability or work limiting health condition (for access purposes).

  • Workbook information:  we will be keeping a record of progress for each young person on a job placement and in receipt of our wrap around support that will include:

  • Name of employer, start date and hours worked

  • Record of attendance of training

  • Qualifications and results

  • Monitoring reviews

  • Essential skills assessments

  • Job searches and links with future employment opportunities

  • Self-declaration of support received

3.    Where does the service get my information from?

Employer

From the employer themselves.

Employee

The information we receive is from the DWP work coach or employer offering the job placement and receiving Kickstart grant funding through the Council as the Gateway Body.

4.    What will we do with your personal information?

Employer

We will use your information to process your application and support you with the scheme.

Employee

The information that is kept in the workbook is used to record and track a participant’s journey through training whilst in employment through the Kickstart scheme.

Based on the information you have provided to us, we will arrange suitable training and monitor your progress. 

The equality information collected will be used to ensure the right conditions are in place for you to attend training courses and support job searching activities if required.

5.    What is the legal basis for the use of this information?

Data Protection law says that we are allowed to use and share personal information only where we have a proper and lawful reason for doing so.

Our lawful basis for processing personal information to deliver the Kickstart Wrap Around programme of provision is to exercise our functions as a public authority and in the public interest i.e. to provide training and support people in finding employment under section 2 of the Employment and Training Act 1973.

6.    Does the service share my personal information with any other organisation?

Employers

  • Department for Work and Pension (DWP).

Employees

We work in partnership with other Council Departments and external training partners in order to provide the programme of wrap around support and training courses, for example:

  • Department for Work and Pension (DWP)

  • Adult Education Department

  • Communities for Work+ (CfW+)

  • Communities for Work (CfW)

  • External Training Providers and official bodies such as Agored Cymru, ARC Academy and Rubicon

We report progress and outcomes of qualifications to the relevant employer, DWP if requested, and to employment support programmes if you are in receipt of mentoring support whilst in the job placement.  

7.    How long will my information be kept?

Information will be held for the duration required by the DWP Kickstart grant scheme and is and then securely destroyed. 

8.    Your information, your rights

The General Data Protection Regulation (GDPR) gives you important rights, including the right to access the personal information the services hold about you.

View further details on your information rights and how to exercise them

9.    Contact us

If you have any concerns or would like to know more about how the service is using your personal information, please contact us in one of the following ways:

By email: Employer.Support@rctcbc.gov.uk

By telephone : 01443 444586

In writing: Kickstart Wrap Around Support, Ty Elai, Williamstown, Tonypandy, CF40 1NY.