Privacy notice relating to the processing of personal data by Rhondda Cynon Taf County Borough Council for the purpose of Public Rights of Way Local Access Forum
Introduction
This privacy notice is intended to provide information about how Rhondda Cynon Taf County Borough Council (referred to as ‘RCTCBC’, ‘Council’, ‘Local Authority’, ‘we’) will use (or ‘process’) personal data about individuals for the purpose of Public Rights of Way Local Access Forum.
This notice should be read in conjunction with;
The Data Controller
The Council is the data controller for the personal data processed for the purposes of Public Rights of Way Local Access Forum.
The Council is registered with the Information Commissioner’s Office (ICO) as a controller under reference Z4870100.
Queries relating to this privacy notice
If you have any questions or queries relating to this privacy notice please contact the LAF Team:
By email : LAF@rctcbc.gov.uk
By telephone : 01443 562240
In writing : Countryside Section, Unit 7C, Hepworth Business Park, Coedcae Lane, Pontyclun, CF72 9DX
Who we are what we do
As a local authority we are required under the Countryside and Rights of Way Act 2000 to establish a Local Access Forum.
Local Access Forums are made up of volunteers who apply to become a member and are appointed for a period of 3 years.
Members are required to attend Forums at least twice a year to help the Council improve public access to land for the purposes of outdoor recreation. They also assist with the implementation of the Council’s Public Rights of Way Improvement Plan.
The categories of personal data we process
We may process the following categories of personal data to appoint members of the Local Access Forum
- Name
- Address
- Telephone Number
- Email Address
- Health Data (to determine any access issues prior to attending the forum)
Why we process the personal data
We process the personal data to appoint members of the Local Access Forum.
Our lawful basis for processing the personal data
Under the General Data Protection Regulation (GDPR), our lawful basis for processing the personal data to appoint members of the Local access Forum is:
- Legal Obligation Article 6 (c) – processing is necessary for compliance with a legal obligation to which the controller is subject.
- Public Task - Article 6 (e) – processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
- Substantial public interest - Article 9 (2) (g) - processing is necessary for reasons of substantial public interest, on the basis of Union or Member State law which shall be proportionate to the aim pursued, respect the essence of the right to data protection and provide for suitable and specific measures to safeguard the fundamental rights and the interests of the data subject.
- Schedule 1, Part 2, Paragraph 6 Data Protection Act 2018
The primary legislation, regulations and guidance that supports this includes, but is not limited to;
- Countryside and Rights of Way Act 2000
Who or where we get the personal data from
We obtain the data directly from applicants who apply to become a member of the Local Access Forum.
Who we share personal data with
We may share the personal data with the following:
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Who
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Purpose
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Local Access Forum Members
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We will share your email address with other members of the forum to communicate with each other for group cohesiveness.
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How long we retain the personal data
We retain the personal data of applicants for the following time frame:
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Length of time / trigger
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Reason
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Successful Applicants - 3 years from appointment
Unsuccessful Applicants – 3 years from application
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Business Need
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In keeping with the General Data Protection Regulation storage limitation principle, records are periodically reviewed.
Your data protection rights
The General Data Protection Regulation (GDPR) gives individuals important rights, including the right of access to the personal data that the Council holds about you.
Click here for further information on your information rights and how to exercise them.
Your right to make a data protection complaint to the Council
You have the right to complain to the Council if you believe we have not handled your personal data responsibly and in line with good practice.
You can do this by contacting the LAF Team directly via one of the following communication methods. Most concerns can be resolved relatively quickly through a simple phone call or email;
- Email : LAF@rctcbc.gov.uk
- Telephone : 01443 562240
- In writing : Countryside Section, Unit 7C, Hepworth Business Park, Coedcae Lane, Pontyclun, CF72 9DX
Alternatively, you can raise a formal complaint via the Council’s Customer Feedback Scheme using the following link (Make a comment, compliment or complaint online) or you can contact the Council’s Data Protection Officer at Information.management@rctcbc.gov.uk.
Your right to make a data protection complaint to the ICO
You also have the right to complain to the ICO if you are unhappy with how we have used your data. However, we encourage you to contact us first and provide us with an opportunity to look into your concern and put things right.
The ICO can be contacted:
- Address: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
- Helpline number: 0303 123 1113
- Website: https://www.ico.org.uk