Privacy notice relating to the processing of personal data by Rhondda Cynon Taf County Borough Council for the purpose of The Local Growth Fund
Introduction
This privacy notice is intended to provide information about how Rhondda Cynon Taf County Borough Council (referred to as ‘RCTCBC’, ‘Council’, ‘Local Authority’, ‘we’) will use (or ‘process’) personal data about individuals for the purpose of being the designated lead authority for the Local Growth Fund within South East Wales.
This notice should be read in conjunction with;
The Data Controller
The Council is the data controller for the personal data processed for the purposes of being the designated lead authority for the Local Growth Fund within South East Wales.
The Council is registered with the Information Commissioner’s Office (ICO) as a controller under reference Z4870100.
Queries relating to this privacy notice
If you have any questions or queries relating to this privacy notice please contact the Housing and Regeneration Service:
By email : regeneration@rctcbc.gov.uk
By telephone : 01443 281124
In writing : Regeneration Team, Floor 2, Llys Cadwyn, Taff Street, Pontypridd, CF37 4TH
Who we are what we do
The Local Growth Fund (LGF) is a new three-year funding programme that will deliver against the Welsh Government’s Economic Mission and the UK Government’s agenda for growth.
The LGF focuses on three main priorities:
- Supporting productive and competitive businesses
- Increasing skills and employability
- Improving regional infrastructure
Rhondda Cynon Taf County Borough Council (RCT CBC) is the designated lead authority for the LGF in South East Wales. As part of this role, the Council receives and administers funding on behalf of the 10 local authorities in the region..
RCT CBC has entered into a formal memorandum of understanding with Welsh Government to manage the funding. This includes distributing funds, undertaking financial and performance monitoring to ensure the programme is delivered as required.
Whose personal data we process
We may process personal data relating to the following as the lead authority for LGF as follows
- Individual Beneficiaries
- Employees
- Business Beneficaries
The categories of personal data we process
We may process the following categories of personal data for the purposes of the LGF:
- Contact details such as name, address, telephone number and email address
- Personal identifiers such as date of birth, national insurance number and payroll reference
- Language preference
- Gender
- Ethnicity
- Any Disabilities
- Benefits information (DWP documents)
- Employment experience and status including personal goals, barriers to employment, contract of employment, HR Records
- Education attainment such as training attendance, certificates and qualifications
- Financial Information such as payroll, bank statements, HMRC records, Benefits
- Personal energy performance certificates (EPC’s)
- Estate agents and surveyor reports
- Insurance documentation
- Plannning documents
We may also process the above personal data where it relates to individuals acting in a business or professional capacity (i.e. employees, business owners, directors, partners and sole traders), including where this information is contained within applications, contracts, correspondence or supporting documentation.
Why we process the personal data
We process personal data in our capacity as the designated lead for the LGF.This may include but is not limited to the following activities;
- Administering grant applications and payments.
- Undertaking monitoring and compliance checks to ensure that allocated funding is used in accordance with the LGF programme and reaches its intended beneficiaries.
- Sharing relevant sample data with the Welsh Government to demonstrate compliance with programme requirements.
Our lawful basis for processing the personal data
Under the General Data Protection Regulation (GDPR), our lawful basis for processing the personal data is:
- Public Task - Article 6(1)(e) – processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
- Substantial public interest - Article 9 (2) (g) - processing is necessary for reasons of substantial public interest, on the basis of Union or Member State law which shall be proportionate to the aim pursued, respect the essence of the right to data protection and provide for suitable and specific measures to safeguard the fundamental rights and the interests of the data subject.
- Schedule 1, Part 2, DPA 2018 – Statutory and government purposes.
The primary legislation, regulations and guidance that supports this includes, but is not limited to;
- Localism Act 2011
- Housing Grants, Construction & Regeneration Act 1996
- Well Being of Future Generations (Wales) Act 2015
Who or where we get the personal data from
We may receive personal data from the following categories of individuals or organisations;
- South East Wales Local Authorities
Who we share personal data with
We may share the personal data with the following key organisations in our role as the designated lead authority.
When sharing personal data, we only share the minimum amount necessary in relation to the purpose
|
Who
|
Purpose
|
|
Internal Council Departments
|
To issue grant payments
|
|
Welsh Government
|
Monitoring & Compliance purposes
|
How long we retain the personal data
We retain the personal data contained within LGF records for:
|
Length of time
|
Reason
|
|
Personal data will be retained for 10 years from the data of the last payment of the funding.
|
Requirement as set out by Welsh Government
|
In keeping with the General Data Protection Regulation storage limitation principle, records are periodically reviewed. Not all personal data is retained. Only personal data that is relevant to the record is retained for the entire retention period. Information that has no long term or evidential value is routinely destroyed in the normal course of business.
Your data protection rights
The General Data Protection Regulation (GDPR) gives individuals important rights, including the right of access to the personal data that the Council holds about you.
Click here for further information on your information rights and how to exercise them.
Your right to make a data protection complaint to the Council
You have the right to complain to the Council if you believe we have not handled your personal data responsibly and in line with good practice.
You can do this by contacting the Housing and Regeneration Service directly via one of the following communication methods. Most concerns can be resolved relatively quickly through a simple phone call or email;
- Email : regeneration@rctcbc.gov.uk
- Telephone : 01443 281124
- In writing : Regeneration Team, Floor 2, Llys Cadwyn, Taff Street, Pontypridd, CF37 4TH
Alternatively, you can raise a formal complaint via the Council’s Customer Feedback Scheme using the following link (Make a comment, compliment or complaint online) or you can contact the Council’s Data Protection Officer at Information.management@rctcbc.gov.uk.
Your right to make a data protection complaint to the ICO
You also have the right to complain to the ICO if you are unhappy with how we have used your data. However, we encourage you to contact us first and provide us with an opportunity to look into your concern and put things right.
The ICO can be contacted:
- Address: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
- Helpline number: 0303 123 1113
- Website: https://www.ico.org.uk