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14-19 Privacy Notice

How we use your personal information within the 14-19 section  

The Council provides services for local communities and the people who live in them. Undertaking this work means that we must collect and use information about the people we provide services to and keep a record of those services. Because we collect and use personal information about individuals we must make sure that they know what we intend to do with their information and who it may be shared with.

In this privacy notice we have summarised some of the key ways in which we use your personal information within the 14-19 sector. This information should be read in conjunction with the Council's corporate privacy notice

1. Who we are, what we do

The Council’s ‘14-19’ section is an internal Council service that supports Schools and the Council in improving school performance results for school years 9-13.

Our key aims are to:

  • Organise Welsh Government funding for schools that can be used to improve school performance results. 
  • Analyse how well pupils are doing in school and produce reports to help the Council and improve schools pupil performance. 
  • Provide advice and guidance to schools about changes to national rules, regulations and laws that relate to pupil performance.
  • Develop and monitor school syllabuses to ensure that they meet current rules, regulations and laws. 
  • Supporting schools with teaching, learning and development. 

2.  What and whose personal information we hold?

We hold information on past and present pupils. The types of information collect and use to undertake our work will typically include:

  •   The name of the pupil
  •   The pupils Unique Learner Number (ULN)
  •   The school being attended by the pupil
  •   The qualification that the pupil has applied for and the grade they achieved

3.    Where does the service get my information from?

The information obtained to undertake our work is obtained from:

  •   Schools
  •   Welsh Government (WG)
  •   The A level Performance Systems (ALPs)

4.  What we will do with your personal information?

We will use this personal information for the following:

  • To apply for funding from the Welsh Government to support schools in their performance (please note no personal information is shared with Welsh Government when we apply for the grant, but we will use the information to produce facts and figures to support the grant application). 
  • Analyse the information and produce reports to inform the Councils Education Management   Team and schools of the performance of each school and department so that informed   decisions can be made to help improve schools in Rhondda Cynon Taf.

5.    What is the legal basis for the use of this information?

Data Protection law says that  we are allowed to use and share personal information only where we have a proper and lawful reason for doing so.

Our lawful basis for processing pupil information for the -14-19’ service is:

  • To undertake our official Council duties and to satisfy our legal obligations under the   following pieces of legislation:
    • The Education Act 1996 and 2002
    • The Post 16 Planning and Funding Framework 2013
    •  The Learning and Skills Act 2009

6.    Does the service share my personal information with any other organisation?

As mentioned above we share personal information about pupils with:

  •   Education & Lifelong Learning Senior Management Team so that decisions
  •   Schools

7.    How long will my information be kept?

We will keep our records for 6 years after the pupil’s18th birthday.

8.    Your information, your rights

The General Data Protection Regulation (GDPR) gives you important rights, including the right to access the personal information the services hold about you.

View further information on your information rights and how to exercise them.

9.    Contact us

If you have any concerns or would like to know more about how the service using your personal information please contact us in one of the following ways:

By email:

By telephone: 01443 281165

In writing: 14-19 Section, Pavillion D, Clydach Vale, CF40 2XX