Please fill in the Event Management Proposal form below to request to hold an event on Rhondda Cynon Taf County Borough Council land.
The purpose of this document is to enable you as the event organiser to provide the information required to make a request to hold an event on Rhondda Cynon Taf County Borough Council land (including highways) and/or to provide Rhondda Cynon Taf Events Safety Advisory Group (ESAG) with initial information regarding your event.
Submission of this form to the Council does not constitute confirmation of a booking or agreement to use Council land being granted. A formal decision relating to a booking or agreement to use Council land will be issued following due consideration of the request by the Council and/or ESAG.
The ESAG provides help and advice to event organisers. They help make sure that an event is safe and legal for all those who attend. Members will consider some criteria including:
- the numbers of people attending the event;
- the impact on the local community, for example noise or significant traffic disruption;
- level of risk associated with the event. This could be due to previous history of the event or the nature of the event;
- events of an unusual nature;
- legal requirements for example licences or road closures.
By completing the document, you will provide answers to questions relating to the many aspects of running your event and in doing so you will provide the information necessary to allow an initial assessment of the event arrangements and an opportunity where necessary for the ESAG to provide you with advice and guidance. Also, there may be occurrences that require additional measures and/or information, these will be explained at the time of application; for example a COVID Risk Assessment. This form will not replace any other statutory documents that you may be required to complete around issues such as licenses or road closures.